List of Required SSP Application Documents for Prospective Students Enrolling in October 2019 and thereafter

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NOTE

Only applicants who have obtained the permission of the leader of their preferred project are eligible to submit the formal application documents.

We do Not accept any formal application documents by e-mail.
ALL required documents (formal application) listed below must arrive at the International Relations Section by the deadline. The documents submitted will not be returned.

Last updated: August 9, 2018

Pre-Application Request

Prospective students must submit a pre-application request to the leader of their preferred SSP project. This process will determine (prior to the submission of a formal application) whether the intending applicant meets the project leader's requirements. Please choose one project from the SSP project list and submit a completed Pre-Application Request to the leader of your preferred project. After the leader has reviewed your pre-application request, if she/he agrees to proceed with a formal application, she/he will contact you. Only one pre-application request should be sent to the leader of a project during a given enrollment period.

* Project leaders' email addresses are provided in the project descriptions.
* The applicants are encouraged to send a pre-application request to the leader of his/her preferred project at least 6 weeks prior to the formal application deadline.
* Please note that a project leader may not contact you in the case where your pre-application request is rejected.

KUT official Pre-application Request form
SSP Research Project List

Required documents (Formal Application)

1. A copy of an email or other communication which clearly shows that the leader of the intending applicant's preferred project has given the intending applicant permission to apply for that SSP project
2.

Signed pre-application request --- Sign the last page of the pre-application request that you submitted to the leader of your preferred SSP project in order to obtain the leader's permission to apply for that project.

3. Original bachelor's degree academic transcript in English/Japanese (Include date of issue)
Photocopy or English translation should be verified and bears FRESH school stamp by the university from which you received your bachelor's degree or by a notary public. An academic transcript should list all the courses you studied in each year, the marks or grades you achieved for each course and the grading system of your university.
4. Original master's degree academic transcript in English/Japanese (Include date of issue)
Photocopy or English translation should be verified and bears FRESH school stamp by the university from which you received (or will receive) your master's degree or by a notary public.
*If you are still working towards your master's degree, submit a provisional academic transcript.
*In case that an academic transcript is not available because the degree program does not offer course work but only research based, please submit a certificate issued by the university which states the program is research based (e.g. current enrollment certificate). Please let us know in case you cannot prepare such a certificate.
*If you acquired or will acquire two master's degrees or a higher degree, please submit academic transcripts for all the degrees you acquired or will acquire.
5. Original master's degree certificate in English/Japanese
Photocopy or English translation should be verified and bears FRESH school stamp by the university from which you received your master's degree or by a notary public.
*If you are still working towards your master's degree, submit a certificate issued by the university which states the expected date of acquisition of your master's degree. Use KUT official SSP form No. 1.
*If you have already received your degree,
a) The certificate should clearly state that you have received your master's degree. Completion of a master's program is not sufficient.
b) Submit your FINAL (OFFICIAL) degree certificate. A provisional certificate is not acceptable.
*The certificate should be for the degree which is comparable to or is higher than the one offered at KUT (master's degree) after 18 years of education.
(In the case you proceeded to the M. Phil program after Master's program, you should submit the certificate of your M. Phil program also.)
6. A copy of the intending applicant's master's thesis in English
If the master's thesis is written in a language other than English, it is necessary to submit the abstract of the thesis in English. Those who are still working towards their master's degree should provide a written description of the contents of their master's thesis and of the progress of the research at that time.
7.

Research Outline --- A detailed plan of the research in order to accomplish the offered research project, in English and approximately one page in length.
In the research outline, please explain, in line with the objective(s) and the phases of the project, what you will do in each of the first, second and third years of your participation.* For example, please include a description of: the materials and equipment that will be necessary; the procedures you expect to perform; and the short term goals you will set for each step of the overall process, in order to achieve your projected research results and to write with the appropriate timing the papers reporting your results.
*Note carefully: Two or more papers reporting your research results must be published in high level peer-reviewed journals at least two months before completion of the program.

8.

Two signed recommendation letters in English/Japanese
Use KUT official SSP form No. 2.
*Each recommendation letter must be an original with original hand-written signature by your referee in the last page of the form. Copies of singed letters are not accepted.

9. Original certificate of health in English/Japanese issued within the past 6 months
Use KUT official SSP form No. 3.
For those who are affiliated with a university, organization or company in Japan and have an annual health checkup, health certificates in different formats are also acceptable.

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Other documents: (If you have the following documents, please submit them )

1. Rank certificate (in English/Japanese) for bachelor's and master's program issued by the university, stating your rank in the class (e.g. 2nd out of 25 students )
2. Copies of your past publications
3. Certificate of English ability ( such as TOEFL, IELTS, CET, etc )
4. Copy of your passport or other identification documents such as citizenship certificate, birth certificate, etc.

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Sending Address

International Relations Section, Kochi University of Technology

  • Address

    Tosayamada, Kami City, Kochi 782-8502, JAPAN

  • Tel.

    +81-887-53-1130

  • Fax.

    +81-887-57-2000